Campervan Brewery

Campervan Brewery Data Protection Privacy Notice

This is the Privacy Notice for Campervan Brewery.

This privacy notice explains how we collect and use personal information about individuals.

Our address and contact details are:
Address: Campervan Brewery, Bonnington Business Centre, 112 Jane Street, Edinburgh, EH6 5HG

Email: paul@campervanbrewery.com
Phone: 07786566000

Notification:
We are registered as a data controller with the UK Information Commissioner and the reference number is: ZA472216

How we use your personal data:
We process any personal data under the requirements of the General Data Protection Regulation (EU) 2016/679 (the GDPR) and the Data Protection Act 2018 (the DPA).

What is personal data?

Personal data is any information from which a living individual can be identified.
We will hold all personal data securely, we will only use it for the purposes it was collected or acquired for and we will only pass it on to third parties with your consent or according to a legal obligation.

Further information about data protection legislation and your rights is available here:
https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/

Purposes and categories of processing personal data:
We collect and use personal data to fulfil the following functions and associated activities:

to carry out marketing and fundraising campaigns;
to respond to complaints or issues raised by individuals
to manage and support my staff and to maintain supplier relationships;
to process contracts, accounts and associated records;
to take, store and use photos and videos

If you contact us with an inquiry or a complaint, we will normally need to store your contact details to deal with your inquiry or complaint. This is considered to be “normal category data” under the GDPR.

If you are a supplier, we will normally need to store your name, contact and payment details for the purposes of the contract between us.

The legal basis for processing personal data:

Data protection law states that we must have a legal basis for handling your personal data. The permitted legal bases can be found in the GDPR and the DPA.

For activities and functions which involve the processing of personal data, the legal basis for processing may, depending on the circumstances, be:

• Processing necessary for the pursuit of legitimate interests
• Consent of the data subject (the person who the personal data relates to.)
• Processing necessary to comply with legal obligations
• Processing necessary for the performance of a contract

We process personal data in the following ways:

Processing of personal data means anything from collecting, storing, using to sharing and deleting (see link above for more information).

Processing activity The legal basis How long I retain the data How the data may be shared
Marketing The data subject has given consent to the processing of his or her personal data for one or more specific purposes (Art 6(1)(a) GDPR). For the period that is necessary to carry out the task for which data has been collected. By letter, email or in person with organisations including but not limited to IT service providers and law enforcement agencies.
Fundraising The data subject has given consent to the processing of his or her personal data for one or more specific purposes (Art 6(1)(a) GDPR).  Or, for special category data:

(Art 9 (2)(a)

 

For the period that is necessary to carry out the task for which data has been collected. By letter, email or in person with organisations including but not limited to IT service providers and investigating bodies.
Receiving and storing data in relation to a complaint or problem raised by an individual The processing is necessary for the performance of a task carried out in for the purpose of a legitimate interest (Art 6(1)(f) GDPR).

Or, for special category data:

processing is necessary for reasons of public interest in the area of public health (Art 9(2)(i) GDPR and DPA Sch 1, para 3.

For the period that is necessary to carry out the task for which data has been collected. By letter, email or in person with organisations including but not limited to IT service providers, investigative bodies and law enforcement agencies.
Take, store and use photos and videos. Processing is necessary for the purposes of the legitimate interests pursued by the controller (Art 6(1)(f) GDPR). For the period that is necessary to carry out the task for which data has been collected. By letter, email or in person with organisations including but not limited to IT and printing service providers and postal service providers.
To process expenses, accounts and associated records Processing is necessary for the performance of a contract to which the data subject is party (Art 6(1)(b) GDPR). For the period that is necessary to carry out the task for which data has been collected. By letter, email or in person with organisations including but not limited to IT and printing service providers and postal service providers.
Receiving, storing and responding to enquiries in relation to human resources (HR) matters by letter, email or in person The processing is carried out with the consent of the data subject (Art 6(1)(a) GDPR) OR

Processing is necessary for compliance with a legal obligation to which the controller is subject; (Art 6(1)(c) GDPR).

Or, for special category data:

processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law (Art 9(2)(b) GDPR and DPA Sch 1, para 1).

For the period that is necessary to carry out the task for which data has been collected. By letter, email or in person with organisations including but not limited to IT service providers, statutory law enforcement agencies and investigative bodies.

Sharing of personal data:

We sometimes may be required to share the personal information we hold with other individuals or organisations including for example:

• statutory law enforcement agencies
• investigating bodies

The legal basis for sharing data with these organisations may be:

that the sharing is necessary for complying with a legal obligation to which we am subject (Art 6(1)(c) GDPR;

the sharing is necessary in order to protect the vital interests of the data subject or of another person (Art 6(1)(d); or

the sharing is necessary for the performance of a task carried out in the public interest or substantial public interest (Art 6(1)(e) or Art 9(2)(g) GDPR.

We may seek your prior express consent to share your personal data with any of the following:

• press and the media
• family, associates and representatives of the person whose personal data I am processing
• enquirers
• subjects of complaints

The consequences of our not processing personal data are:

Where I am processing personal data for the performance of a contract, the consequence of not processing the personal data is that I may not be able to fulfil my obligations under that contract.

Where I am processing personal data in accordance with a statutory obligation, the consequence of not processing personal data may be that I am liable to regulatory fines for non-compliance with that statutory duty.

Automated data processing:

We do not use automated processing techniques to process your data.

Sharing or processing personal data outside the European Economic Area:

We do not intend to share or process personal data in locations outside the EEA.

Retention of personal data:

We intend to retain personal data for the period that is necessary to carry out the task for which data has been collected. This time period may depend on factors including but not limited to the nature of the task, whether the task in intended to be repeated in future or is ongoing or requiring future reference.

Using our website

Our website uses cookies to gather information about how visitors use my website to help me improve its performance, and secondly, to improve the visitor experience when using the website by delivering pages more quickly or remembering user settings.

Additionally, videos on the website may use cookies created by third-party providers such as Flash or YouTube. The information I collect is anonymous – it cannot be used to identify you personally.

Your rights

The GDPR sets out the rights which individuals have in relation to personal information held about them by data controllers. These rights are listed below, although whether you will be able to exercise each of these rights in a particular case may depend on the purpose for which the data controller is processing the data and the legal basis upon which the processing takes place (see the individual privacy notices listed above for further details in relation to specific processing activities).

Access to your information – You have the right to request a copy of the personal information about you that we hold.

Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information – You have the right to ask us to delete personal information about you where:
• You consider that we no longer require the information for the purposes for which it was obtained
• We am using that information with your consent and you have withdrawn your consent.
• You have validly objected to our use of your personal information and our use of your personal information is contrary to law or our other legal obligations.

Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes.
Restricting how I may use your information – in some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we am checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where this is no longer a basis for using your personal information but you don’t want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are legitimate interest grounds to do so.

Withdrawing consent using your information – Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Changes to our privacy statement

We keep this privacy statement under regular review and will place any updates on this website. Paper copies of the privacy statement may also be obtained using the contact information above.

This privacy statement was last updated on 9th November 2018.

Contact information and further advice

The contact details for the data controller’s Data Protection Officer (DPO) are:
Paul Gibson
Campervan Brewery, Bonnington Business Centre, 112 Jane Street, Edinburgh, EH6 5HG
paul@campervanbrewery.com
07786566000

Complaints

We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office:

Online: https://ico.org.uk/global/contact-us/email/

By phone: 0303 123 1113

By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF